Privacy

Your information, in plain words.

Last updated October 26, 2026.

You Know Her helps women returning to paid work get found through the people who know their work. To do that, we keep some information about members, their champions and employers. Here is what we keep, who sees it, and what you can do about it.

What we collect

When you make an account

Your email address, which becomes your account email, and your name. If you sign up with Google or Apple, we get that account’s ID and email. Everything else is only what you choose to add, as described below.

If you’re a member

Your email, and what you put in your profile: your name, headline, city, bio, the fields, skills and tools you pick, projects from your break, past jobs and any dates you add to them (and what you choose to show employers), education, certifications, links, interests, your letter to employers, and how and when you want to work. Also the pay you’re looking for, which only you can see. Files you upload, such as your resume and work samples. And what you do here: champions you ask, notes you approve or hide, jobs you save or apply to, conversations with employers, references you share, and any feedback you give us about an employer. The words you type into job search are kept without your name, so we can improve search. If you tell us what happened with a job you applied to elsewhere, or how the employer treated you, we keep each answer with its date and use it only combined with other members’, never with your name, to show how employers respond; any words you type are read by our team only, and an employer never sees them. Jobs you add to My search yourself, and any note, contact or reminder you keep on an application, are yours alone: we use them to show you your own tracker and send the reminder you asked for, and an employer never sees them; the companies you suggest are kept with your account so we can tell you when their jobs arrive. We also record when an approved employer views, saves or contacts you, and how your profile looked at the time (counts only, like how many notes or projects, never your words), to learn what helps women get interviews. Only we see these records.

If you vouch for someone

Your name, email, how you know her, and your note. If you add them, your title, workplace and LinkedIn link. If you offer to be a reference, any phone number, email and short note you give for that.

If you’re an employer

From your access request: your name, work email and title, and your company’s name, website, size, the roles you’re hiring for, how you heard about us and any note. Once approved: your company profile and logo, your teammates, the jobs you post (and any job description PDF), and your activity: the candidate profiles you open, saved candidates, intro requests, messages, application updates and reference requests. We also record when an application deadline is missed.

From everyone

Messages you send us through “Email us”, and the questions you type into the help panel, with the page you asked from. If you connect Google or Apple to sign in, we get that account’s ID and email. To stop abuse, we count sign-in attempts and form sends, using scrambled (hashed) versions of email and internet addresses, never the raw ones.

Why we collect it

To run You Know Her: to review employer requests, sign you in, show her profile to the people she chooses, pass notes, intros, applications and messages between the right people, send the emails that go with them, keep employers to their deadlines, and answer your questions. We don’t use it for advertising, and we never sell or rent it to anyone.

Who can see it

The services we use

We share information with these companies only so they can run parts of the site for us:

Cookies

We use a few cookies the site needs: ones that keep you signed in, one that remembers how you last signed in on that device, one that remembers which place you last opened if you have more than one (like a member profile and an employer account), and a short-lived one while you connect Google or Apple. One more remembers where your visits came from (for example a member’s link, a LinkedIn post or a search), so we know how people find You Know Her; we keep the site or link you came from and any campaign tags in it, and if you make an account it’s linked to your account and deleted with it. Google Analytics also sets cookies to count visits and see how people use the site. In the EU, UK, Switzerland and Quebec we ask before setting these two, and anyone can change their choice under Cookie choices at the bottom of the page. No advertising cookies.

How long we keep it

We keep your information while your account is open (for employers, also while an access request is being considered). When you delete your account, or ask us to, it’s deleted right away: your profile, champion notes, applications (including the copies employers saw), conversations, saved jobs, job alerts, uploaded files and your sign-in. There’s no waiting period, and it can’t be undone. We keep only a record that an account was deleted (without your name or email), messages you sent us and emails we sent you with your address and words replaced by “[deleted]”, and anything we must keep by law. If you’ve unsubscribed, your address stays on our do-not-email list so we never email it by mistake. Records the site keeps as it runs, like visits, searches and help questions, are deleted within two years. Employer emails you save to My search are deleted after 180 days; the updates you saved from them stay on your jobs. Champion notes you wrote for someone else stay on her profile, and emails we already sent employers stay in their inboxes.

Your choices

Members can edit their profile, hide notes, and choose who can find them at any time. Anyone can delete their account at any time from Ways to sign in. You can also ask us to see, correct or delete your information at any time by emailing privacy@youknowher.com, or by mail to You Know Her LLC, 5441 S Macadam Ave, Ste R, Portland, OR 97239, USA.

Who can join

You Know Her is for adults. You must be at least 18 to use it.